CME Activity Coordinators

 

COORDINATOR RESOURCES

 

DISCLOSURE FORM

If you have been identified as a course director, planner, moderator, peer reviewer and/or speaker for a CME activity, please complete your Disclosure Form in your EthosCE profile. This document must be completed by all individuals who have influence over the content of an educational activity.

  1. Go to your profile at https://cme.healthonecares.com/my/edit
  2. Select "Financial Relationships" 
  3. Complete this tab and submit

Your disclosure will be attached to your profile and can be updated at any time. 
If you have been identified as a course director, planner, moderator, peer reviewer and/or speaker for a CME activity, but you do not see the "Financial Tab" please contact your program director. 
If you are not a course director, moderator, peer reviewer and/or speaker for a CME activity you WILL NOT SEE THE FINANCIAL RELATIONSHIPS TAB.

 

TRACK DISCLOSURE COMPLETION

1. ​​​​Receive Course Link email
2. Build Faculty list inside of Session or Series

To bypass the outgoing email for people you will add week-to-week, such as course directors, when you go to Add Faculty in the course page, do NOT select “Disclosure Attestation” under Form Type. If this isn’t selected, no email will go out and we can avoid overwhelming them with emails every week.

You may follow up with faculty by instructing them to update their disclosure form at this link: cme.healthonecares.com/my/edit/disclosure

3. Review Disclosure completion dates

NOTIFY THE CME OFFICE OF ANY REPORTED FINANCIAL RELATIONSHIPS/POTENTIAL CONFLICTS OF INTEREST AT LEAST 1 WEEK PRIOR TO THE SESSION

 

PROVIDE ANNOUNCEMENT, DISCLOSURE TO LEARNER (DTL) LISTING, EVENT ID TO LEARNERS PRIOR-TO SESSION

EVENT ID RESOURCES (TEXT TO SIGN-IN)

  • Event ID slide 

  • Virtual meeting chat messages: (Insert the unique Event ID for the session). We suggest posting at login, mid-way and at the end of your session.

    • TEXT <Event ID> to 720-740-8767 or log in and enter at cme.healthonecares.com/code to receive CME or attendance credit for this session. NOTE: Event ID is only valid the day of the session

  • Mobile Sign-in Help Page for further assistance 

    • Includes confirmation messages and responses!

  • Online option: Alternatively, attendance can be recorded online through your desktop or mobile web browser by going to cme.healthonecares.com/code (you must be signed into your  cme.healthonecares.com profile to access)

  • Technical assistance: If you or your learners have any questions, email your assigned program coordinator

 

NOTE FOR CONTINUING EDUCATION STAFF

If any of the following statements apply to the education, you do not need to identify, mitigate, or disclose relevant financial relationships for this accredited continuing education: It will only address a non-clinical topic (e.g., leadership or communication skills training). It is for a learner group that is in control of the content entirely (e.g., spontaneous case conversation among peers). It is a self-directed educational activity where the learner will control their educational goals and report on changes that resulted (e.g., learning from teaching, remediation, or a personal development plan). When accredited providers serve as a source of information for the self-directed learner, they should direct learners only to resources and methods for learning that are not controlled by ineligible companies.

STEP 1

Before you begin planning your education, collect information from all planners, faculty, and others who would be in positions to control content. Ask them to provide information about all their financial relationships with ineligible companies over the previous 24 months.
Ensure you use this definition: Ineligible companies are those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients.
Hint: Use the Template for Collecting Information about All Financial Relationships from Planners, Faculty, and Others. There is no minimum financial threshold; individuals must disclose all financial relationships, regardless of the amount, with ineligible companies.

STEP 2

Review the disclosed relationships and exclude owners and employees of ineligible companies from participating as planners, faculty, or other roles unless the educational activity meets one of the exceptions listed below. There are only three exceptions that allow for owners and/or employees of ineligible companies to participate as planners or faculty in accredited continuing education.

  1. When the content of the activity is not related to the business lines or products of their employer/company.
  2. When the content of the accredited activity is limited to basic science research, such as pre-clinical research and drug discovery, or the methodologies of research, and they do not make care recommendations.
  3. When they are participating as technicians to teach the safe and proper use of medical devices, and do not recommend whether or when a device is used.

STEP 3

Determine which financial relationships are relevant to the content of the continuing education activity, mitigate those relevant financial relationships to prevent commercial bias, and disclose the presence or absence of all relevant financial relationships to learners prior to the activity.

Determine relevant financial relationships for all who will be in control of educational content.
Financial relationships are relevant if the following three conditions are met for the individual who will control content of the education:

  • A financial relationship, in any amount, exists between the person in control of content and an ineligible company. 
  • The financial relationship existed during the past 24 months.
  • The content of the education is related to the products of an ineligible company with whom the person has a financial relationship.

Mitigate relevant financial relationships prior to individuals assuming their roles in the education.
Hint: Use the Examples of Communicating Disclosure to Learners to share all of the appropriate information before the activity.

Before the learner engages in the education, disclose to learners the presence or absence of relevant financial relationship for all persons in control of content. 
Hint: Use the Worksheet for the Identification and Mitigation of Relevant Financial Relationships of Planners, Faculty, and Others to implement mitigation strategies appropriate to their role(s) in the educational activity.